ASUH Research Award (closed)

       

DEADLINE: MARCH 3, 2017

Thank you for your interest in the ASUH Research Award. This opportunity is available to all full-time, classified undergraduate students of UH Mānoa pursuing research projects and attending conferences. (Awards may be subject to state and federal applicable taxes. This may also affect your financial aid status and cost of attendance.) As of 2015, funds can be awarded up to $1,500 per individual.

Note: You are only able to receive an ASUH research award during your tenure at UH Mānoa. Past and present ASUH Senators, Executive Officers, Student Court Members and ASUH student employees are not eligible to receive these awards. Students who have received this award are not able to apply again within the same academic school year.


REQUIREMENTS FOR APPLICANTS

Student seeking to apply for the ASUH Research Award:

  • Must be a full-time, undergraduate, classified student at UH Mānoa

  • Must also maintain a minimum GPA of 2.0

  • Must complete all required fields of the online application

  • Must submit a copy of their most recently completed semester's official transcript to the ASUH Office; Incoming freshman applicants must submit their official high school transcript. NOTE: UNOFFICIAL COPIES OF TRANSCRIPTS WILL NOT BE ACCEPTED. Transcripts should be requested as early as possible to ensure that they can be submitted on time with your application. Transcripts must be in an official sealed envelope. All transcripts should be mailed to:

Associated Students of the University of Hawai'i at Mānoa

2465 Campus Road

Campus Center Rm 211A

Honolulu, HI 96822

  • Must submit proposal and follow all Proposal Guidelines. ASUH will not fund personal items or stipends. If attending conference, specify date on timeline.

  • Must submit a Letter of Recommendation from your research advisor, who is a non-family member.

  • Your application must be submitted four weeks prior to your project and/or expenditures. Please be aware that any expenditures prior to the ASUH Research Interview may not be eligible for reimbursement.

  • After submission of application materials, the UAA committee will contact you to set up an interview

 

ADDITIONAL CONSIDERATIONS

  • Letter of Recommendation can be overlooked upon request only due to extenuating circumstances. Please email asuhuaa@hawaii.edu two weeks prior to application deadline.

  • UAA has discretion to fund all or part of any applications

  • An applicant's GPA/transcript is a dependable indicator

FUNDING DEADLINE- SPRING 2017 APPLICANTS

All applications are accepted at the beginning of the academic semester until March 3, 2017 and all materials must be submitted by 4:30 pm. Note: The Undergraduate Academic Affairs Committee will be interviewing research award applicants on Thursday, March 9, 2017 through Saturday, March 11, 2017. Please plan your budget according to our reviewing sessions.

If awarded, you will be notified by email to pick up your award packet in person at the ASUH Office in order to receive a mandatory 15-minute briefing on required fiscal paperwork.

*Students who have received this award are not eligible to apply again within the same academic school year*

IF YOU DO NOT SUBMIT ALL APPLICATION MATERIALS ON TIME, YOUR APPLICATION WILL NOT BE CONSIDERED. NO EXCEPTIONS!


APPLICATION PROCESSING

As of Fall 2014, all applications are electronic and all materials must be submitted by the deadline. Applications are processed by ASUH and reviewed by the Undergraduate Academic Affairs (UAA) Committee within two - four weeks of the submission deadline. Students will be notified of the decision via email after UAA has made a set decision. A formal interview is part of the application process. The ASUH Undergraduate Academic Affairs (UAA) is responsible for the Research Awards and will conduct the interview. Upon submitting your application, you will need to sign up for a scheduled interview with the UAA Committee. Scheduling will be conducted by a member of the UAA Committee.


INTERVIEW INFORMATION

Interviewing sessions will be from March 9, 2017 through March 11, 2017. An UAA member will contact you to schedule an interview.  This will be a 15-minute interview, consisting of a 5-minute maximum speech or presentation by you, the applicant, followed by a Q & A session posed by the committee. The use of visuals in your presentation is highly recommended. After the interview, you will be excused and later contacted with the committee's final decision. If accepted, the committee will submit a recommendation in favor of your funding your research award to the General Senate. The General Senate meetings are open for anyone to attend and it is strongly recommend that you attend this meeting in the event that a senate member has a question or concern regarding your application.


APPLICATION RESOURCES

1. Online Application - online application for the ASUH Research award

2. Proposal Guidelines - format and content required of research grant proposals

3. Letter of Recommendation - to be filled out by an appropriate reference

4. Reference Materials - rubric used to score research proposals

5. Frequently Asked Questions - commonly asked questions regarding the Research award


REIMBURSEMENT

ASUH will only fund applicants via reimbursement. A reimbursement packet will be required for each individual/organization. The reimbursement documents required include:

1. REIMBURSEMENT REQUEST FORM  

A form requesting reimbursement for money that was spent on goods related to the Senate Act allocation.

 

2. WH-1 TAX FORM or W-9 TAX FORM

The WH-1 is to be filled out by individuals who are seeking reimbursement. Please note that we do not allow dorm addresses. The W-9 is to be filled out if it is an organization seeking reimbursement.

 

3. RECEIPT LOG and COVER SHEETS FOR RECEIPTS

Please list any and all relevant costs incurred for your reimbursement on the receipt log and support it by attaching receipts to the cover sheets. All receipts must be itemized and have the pertinent information as outlined in the ASUH Fiscal Funding procedures.

If items were purchased before the event date, please create a letter stating the reason why items were purchased ahead of time.

 

5. CLARIFY LINE ITEMS FORM (if necessary)

If the receipt lists items that may not be easily deciphered, fill out this form to clarify what was purchased.

 

6. ADDITIONAL SUPPORTING DOCUMENTS  

Examples can be found in the fiscal funding procedures packet above. If items were purchased with a credit card, provide a front scan of the credit card blacking out all digits except the last four as well as a copy of the bank statement with the relevant purchases highlighted.

If items were purchased with a check, please provide a copy of the cancelled check (can be requested from your bank) and a copy of the bank statement with the relevant purchases highlighted.

If travel was involved, please provide the itinerary, booking confirmation, and boarding passes (if flight was already taken).


CONTACT US

If there are any questions or concerns regarding the Research Awards, please contact us at asuhuaa@hawaii.edu.