ASUH Graduate Test Preparation Award (closed)

       

DEADLINE: MARCH 3, 2017

Thank you for your interest in the ASUH Graduate Test Preparation Award. This opportunity was created to assist full-time, classified undergraduate students financially for graduate test costs and/or prep courses. (Awards may be subject to state and federal applicable taxes. This may also affect your financial aid status and cost of attendance.) Depending on your application, you may be awarded up to $750.

Note: Past and present ASUH Senators, Executive Officers, Student Court Members and ASUH student employees are not eligible to receive these awards.


REQUIREMENTS FOR APPLICANTS

Student seeking to apply for the ASUH Graduate Test Preparation Award:

  • Must be a full-time, undergraduate, classified student at UH Mānoa.

  • Must be at least a Junior class standing (60+ earned credits).

  • Must have a cumulative GPA of 3.0.

 

APPLICATION REQUIREMENTS

  • Must submit a copy of their most recently completed semester's official transcript to the ASUH Office; Incoming freshman applicants must submit their official high school transcript. NOTE: UNOFFICIAL COPIES OF TRANSCRIPTS WILL NOT BE ACCEPTED. Transcripts should be requested as early as possible to ensure that they can be submitted on time with your application. Transcripts must be in an official sealed envelope. All transcripts should be mailed to:

Associated Students of the University of Hawai'i at Mānoa

2465 Campus Road

Campus Center Rm 211A

Honolulu, HI 96822

  • Must submit an essay and a detailed budget sheet listing costs of graduate tests, preparation courses, study materials, etc. and follow all Essay and Budget Guidelines.

  • ASUH will only fund one (1) exam fee, justified as form of preparation

  • ASUH will not fund personal items

  • Must submit a Letter of Recommendation from a non-family member.

  • Must submit a list of accomplishments you have been involved in while attending college.

 

ADDITIONAL CONSIDERATIONS

  • Letter of Recommendation can be overlooked upon request only due to extenuating circumstances. Please email asuhuaa@hawaii.edu two weeks prior to application deadline.

  • UAA has discretion to fund all or part of any applications.

  • An applicant's GPA/transcript is a dependable indicator.

FUNDING DEADLINE, SPRING 2017 APPLICANTS

All applications are accepted at the beginning of the academic semester until March 3, 2017. The Undergraduate Academic Academic Affairs Committee will be reviewing applications within the month of November.  All application materials must be submitted by 4:30 pm on March 3, 2017. If a deadline falls on a weekend or holiday the application will be due the school day PRIOR to the weekend or holiday. If awarded, you will be notified by email to pick up your award packet in person at the ASUH Office in order to receive a mandatory 15-minute briefing on required fiscal paperwork.

IF YOU DO NOT SUBMIT ALL APPLICATION MATERIALS ON TIME, YOUR APPLICATION WILL NOT BE CONSIDERED.NO EXCEPTIONS!

*Students who have received this award are not able to apply again within the same academic school year*


APPLICATION PROCESSING

 

As of Fall 2014, all applications are electronic and all materials must be submitted by the deadline. Applications are processed by ASUH and reviewed by the Undergraduate Academic Affairs (UAA) Committee within two - four weeks of the submission deadline. Students will be notified of the decision via email after UAA has made a set decision.

 


APPLICATION RESOURCES

 

1. Online Application - application form for the ASUH Grad Test Prep Award

2. Essay and Budget Guidelines - requirements for the proposal essay and budget proposal

3. Letter of Recommendation - to be filled out by an appropriate reference

4. Reference Materials - pre-scoring formulas for the Grad Test Prep Essay

5. Frequently Asked Questions - commonly asked questions regarding the Grad Test Prep Award


REIMBURSEMENT

ASUH will only fund applicants via reimbursement. A reimbursement packet will be required for each individual/organization. The reimbursement documents required include:

1. REIMBURSEMENT REQUEST FORM  

A form requesting reimbursement for money that was spent on goods related to the Senate Act allocation.

2. WH-1 TAX FORM or W-9 TAX FORM

The WH-1 is to be filled out by individuals who are seeking reimbursement. Please note that we do not allow dorm addresses. The W-9 is to be filled out if it is an organization seeking reimbursement. 

3. RECEIPT LOG and COVER SHEETS FOR RECEIPTS

Please list any and all relevant costs incurred for your reimbursement on the receipt log and support it by attaching receipts to the cover sheets. All receipts must be itemized and have the pertinent information as outlined in the ASUH Fiscal Funding procedures.

If items were purchased before the event date, please create a letter stating the reason why items were purchased ahead of time.

5. CLARIFY LINE ITEMS FORM (if necessary)

If the receipt lists items that may not be easily deciphered, fill out this form to clarify what was purchased.

6. ADDITIONAL SUPPORTING DOCUMENTS  

Examples can be found in the fiscal funding procedures packet above. If items were purchased with a credit card, provide a front scan of the credit card blacking out all digits except the last four as well as a copy of the bank statement with the relevant purchases highlighted.

If items were purchased with a check, please provide a copy of the cancelled check (can be requested from your bank) and a copy of the bank statement with the relevant purchases highlighted.

If travel was involved, please provide the itinerary, booking confirmation, and boarding passes (if flight was already taken).


CONTACT US

If there are any questions or concerns regarding the Graduate Test Preparation Awards, please contact us at asuhuaa@hawaii.edu.